Facilities Policies, Planning and Services
Please review the individual accordions for more information.
Ohio Building Codes
Building Related OSU Policies and Rules
Codes and Standards
It is not possible to summarize all of these requirements in a single guideline. However, there are some basic requirements that apply to most, if not all, means of egress evaluations. These basic requirements are listed below and are meant to help facility managers and designers recognize that a room or space is obviously over capacity, or that a second means of egress will be necessary. Please keep in mind that this is only a general guide and should not be relied upon to set occupancy capacities. EHS must be consulted before increasing the posted occupancy limit for any room or space and plans must be submitted to our office for any construction, remodeling, or renovation project that will alter the means of egress.
For any room or space with only one exit, the maximum occupant load should not exceed 50 people.
For any room or space with only two exits, the maximum occupant load should not exceed 500 people.
For any room or space with only three exits, the maximum occupant load should not exceed 1000 people.
For rooms with fixed seating (such as auditoriums), the occupant load should not exceed the number of fixed seats, plus the number of designated wheelchair spaces, if provided. The occupant load for the stage or platform would be calculated separately from the seating area.
For rooms with more than 50 occupants, doors must swing in the direction of egress (i.e. the doors must swing out of the room).
For rooms with more than 100 occupants, doors should be equipped with panic hardware (crash bars).
In buildings equipped throughout with automatic sprinkler protection, exit doors in each room should be separated by at least 1/3 of the diagonal dimension of the room. In other words, if the room has two doors but they are very close to each other, it only counts as one door and the maximum occupant load would still be limited to 50 or fewer. In buildings without automatic sprinkler protection, the doors must be separated by at least a 1/2 the diagonal dimension of the room. For example, the diagonal dimension of a square 50' by 50' room would be approximately 70 feet. In a sprinklered building, the exit doors in this room would have to be separated by at least 23 feet. In an unsprinklered building, the exit doors would have to be separated by at least 35 feet.
Exit doors should lead to a corridor, an exit stair enclosure, or directly to the exterior of the building. Exits should not pass through adjacent rooms and should not pass through hazardous areas (such as kitchens, storage rooms, loading docks, etc.) However, in some cases such as an auditorium where people exit through a lobby, egress through an adjacent room (the lobby) will be acceptable. If there are questions regarding egress through adjacent areas, they should be brought to EHS's attention for further evaluation.
Exit doors must not be equipped with locking hardware that would allow an occupant to be locked inside the room or space. Exit doors should also not be equipped with secondary locking devices such as a deadbolt or slide bolt, etc. It should be possible to open any designated exit door using a single motion without the use of a key, tool, or special knowledge.
Each occupant must be provided with at least .2 inches of egress width, which in classrooms will generally be restricted by the width of the exit doors. For example, if the exit door from a classroom is 32 inches wide, a maximum of 160 occupants could egress through that door. Of course, this is also restricted by other rules above. For instance, if there were only one door, no matter how wide, the maximum number of occupants would still be limited to 50. However, the width of the doors may come into play when evaluating larger rooms.
Occupancy is also limited by the size of the room and depends on how the room is being used. Classroom occupancy is calculated at 20 square feet per person. Conference room occupancy is calculated at 15 square feet per person. Rooms without furniture (such as a relatively empty room used for a stand-up reception) would be calculated at 7 square feet per person.
Egress should always be limited to the smallest number of people calculated by the above methods. In other words, if a 500 square foot classroom has two doors that are wide enough, swing out of the room, equipped with the adequate hardware and are separated by an adequate distance, the occupant load would still be limited to 25 people, based on the side of the room (500 square feet divided by 20 square feet per occupant for a classroom). However, in such a case, the Code authority can allow an increase in the occupant load based on an evaluation of that specific room. Basically, the code allows the Authority Having Jurisdiction (AHJ) to increase the occupant limit so long as the means of egress can accommodate the larger numbers of occupants.
Building Emergency Action Plans (BEAPs):
NONE OF THE BEAP's ARE FOR PUBLIC CONSUMPTION
The BEAP's contain floor plans and evacuation routes for official OSU use (Faculty, Staff and Students). They are not to be shared with the general public in any way, see OSU information Classification
University AED List as of 1/1/2021
Branding, Signage, Colors
OSU Branding Standards are requirements of the University
Colors, Signs, Social Media, Art, etc have requirements to be meet.
Signage Standards and Temporary Signs, for temp signs go to page 204, Type TM-6
Event Planning Resources
See "Course & Event Related" section
Space Planning Resources
Facilities Physical Space Modifications
Most changes to physical space in the college require approval and review by the Facilities and Safety Services Office. Key determining factors of the level of involvement of facilities personnel are the cost of the proposed work or if it triggers building code compliance review.
Is the cost of the work >$250,000? if so please scroll down to College of Engineering Capital Planning Process.
Is State of Ohio, Division of Industrial Compliance needed, Do I Need A Building Permit?
The Office of Research, Becoming a Principle Investigator (PI) identifies the authority and responsibility to conduct research.
Below are some guiding principles and resources for making the determinations.
Initial Project Request
If you need assistance determining if a facilities project is required, please complete the engineering project request form.
This will take you to Smartsheets where if prompted, you will "Sign in using your company account"
Project Scope Planning
If needed, the link below will assist units to determine the Scope of Work for the space you want to renovate.
Conceptual Rough Order of Magnitude (ROM) Estimates
After completing the PSES, use the link to determine the ROM Conceptual Estimate for the space you want to renovate. These are based on past projects and their historical costs for the university. They are updated every 2-3 years.
College of Engineering Capital Planning Process
If you have a capital renovation project > $250,000, the university Board of Trustees must approve the effort. The Board of Trustees will grant you authority to spend money on the capital improvement. The approvals occur annually in June.
In order for the Board of Trustees to evaluate the request, a Capital Project Submission Form must be completed prior to submitting to the Board for consideration. The cycle below is approximate.
Please use link below to submit your Capital Project Request.
University Capital Planning Cycle
Aug-Oct: Cycle begins. Units update list of projects requested by their unit.
Nov 1: Units send updated list and new requests to college Facilities Manager. The college confirms funding for projects to start in the following Fiscal Year.
Nov 20: College submits to University projects desired for Board of Trustees approval.
Dec-Jan: University reviews college requests for OSU Masterplan conformance - December through January
February: University looks for synergy with other projects
April-May: University PPARE reviews all requests before going to Board of Trustees
June: Board of Trustees approves capital project list for the university
July: College of Engineering begins project through FDC and unit requesting designates a representative to champion the project.
This will take you to Smartsheets. You must chose, "Sign in with Company account"
Facilities Operations and Development - Custodial Services
Room & Building Services
Custodial services are based on the standard from the American Physical Plant Association (APPA). APPA is an organization with hundreds of higher education schools who share information and best practices.
Call OCIO classroom support if you are in a classroom and you have a facility problem like:
- Classroom seats are broken
- No chalk or markers
- Overhead projector is not working
Contact: (614) 688- HELP (4357)
Call Service to Facilities (S2F) if you have a building facility problem like:
- Too hot or too cold
- Water Leaking
- Custodial Services are needed
- Lights are not working
- There is a problem with your key or un/locking you door
Contact: (614)292-HELP (4357)
Call the room assigned department if the classroom, lounge, conference room, etc has a problem like:
- Seats are broken
- No chalk or markers
- Overhead projector is not working
Contact: Department that is assigned the room
Temporary Signage, Type: TM-6, scroll to page 204
FIT's Handbook to classification of University spaces.
College of Engineering's Space Management Guide
Space Request Process
Review the college Space Guide before submitting.
Initiating a project for space begins with the unit requesting the space to submit a college facilities project request form.
- The requesting unit will be required to complete a space audit of all their assigned space after initiating the space project request and before any new space is assigned to the unit.
Flood Response Procedures:
When a flood is discovered, call Service 2 Facilities @ 614-292-HELP (4357) FOD will dispatch services to begin remediation.
Project Request Services
Project Request Process
If you are planning a physical facilities project, please read the process in the facilities planning section, under Facilities Physical Space Modifications.
Only building managers can initiate a project through Adaptive / WorkDay.
ODEE Classroom Pool Classroom Resources:
Classroom Search- a very helpful resource displaying 3D tours of classrooms
Thermostat Controls Explanation
Building Hours for Classroom Pool Rooms
University Wellness Rooms, Quiet Rooms, Reflection Rooms
Interfaith Prayer and Reflection Room, 3020C Ohio Union (contains two ablution rooms)
Interfaith Prayer Room, 246 Atwell Hall
Wellness Room, 050 and 060 Eighteenth Avenue Library
Meditation Room, 008 Meiling Hall (medical students only)
Quiet Room, 251 Electro Science Laboratory
Quiet Room, 178 Knowlton Hall
Quiet Room, 223D Gerlach Hall
Wellness Room, Center for Electron Microscopy & Analysis (CEMAS), 1305 Kinnear Rd., Suite 100