Business Operations Center
The Business Operations Center, BOC, is a unit within the College of Engineering responsible for providing expert knowledge and high-level customer service for the payroll and procurement needs of the College’s faculty, staff and students. Our mission is to uphold the University’s financial stewardship responsibilities through transparent, fiscally-sound operations that promote the academic, research and professional development initiatives of the College of Engineering while adhering to the policies of the University and all state and federal laws. We commit to delivering efficient and professional responses to service requests, and we strive to continually assess and refine processes to ensure best practices and excellent customer experiences.
Expense Reports related to Spend Authorizations to be processed by the BOC beginning August 1, 2021
Effective August 1, 2021 Expense Reports related to Spend Authorizations will be processed by the BOC staff in workday.
Please send any reimbursement or Pcard expense receipt/documentation related to Spend Authorizations to General - ENG-Travel.
Important Information to be included in the email subject: SA#, Unit (ex. ECE), and the Traveler Name
Workday supports the university’s business operations in finance, human resources, payroll and supply chain. Faculty, staff and student employees use Workday for procurement, travel, update personal information, request leave, select benefits and more. Many Workday functions can also be accessed on mobile devices through the Workday app.
Units will continue to manage their Purchasing Cards as they currently do. Units will create an Expense Report in Workday and attach detailed documentation which the Business Operations Center will use to review for compliance. Each month the department is required to send over their pcard statements along with their pcard log of their monthly transactions.
University Travel and Expenditure policy provides deans and vice presidents the authority to approve, on an occasional, non-recurring basis, exceptions to established policies.
BOC Exception Process
All transactions identified as an exception will be captured in Workday and workflow to College Leadership for review. Please be sure to document in comments or the memo field the reason for the exception and what actions will/have occurred to prevent similar exceptions in the future.
The unit Cost Center Manager is responsible for identifying the exception prior to submitting a transaction to the BOC for processing. Exceptions include, but are not limited to, the following:
- Increase in the dollar limits noted in policy for alcohol, business meal, and entertainment expenses. Exception MUST be granted prior to the incurrence of expense.
- Missing required documentation, (i.e. itemized receipts) for personal or travel reimbursements.
- Travel reimbursement is being submitted more than 60 days after the completion of the trip.
- The traveler did not obtain prior authorization for the business travel along with estimated costs.
- A request for purchase order after-the-fact
NOTE: Spouse approval should be obtained prior to the event occurring. Travel expenses exceeding estimated costs by 20% or greater require unit approval only.
- The BOC will be responsible for obtaining the appropriate College approval for exceptions when submitted for processing.
- The BOC will get new suppliers added to Workday when needed.
- The BOC will follow up with the unit Cost Center Manager to obtain the appropriate documentation to support the request.